Preparation and Submission of a Manuscript for a Technical Meeting
1. Length of Manuscripts
Papers shall be
focused and concise, and deliver a clear key message supported by experimental
evidence and/or scientific background. Papers are expected to keep within the number of pages
specified below:
· Invited: 12
pages
· Contributed 9
pages
2.
General Layout
Paper Size: Use A4 format only, 21 cm x
29.7 cm (portrait format). The required margins are given in Table I below
(resulting typing area: 16 cm x 24.7 cm).
TABLE I: MARGINS FOR YOUR MANUSCRIPT.
|
Margin |
A4 Format |
|
Left |
2.5 cm |
|
Right |
2.5 cm |
|
Top |
2.5 cm |
|
Bottom |
2.5 cm |
Fonts: Important – Use
Times or Times New Roman[1] 12 point size only (other sizes as
specified), and Symbol font for mathematical symbols (in the text and in the figures).
· Justification should
be set to full.
· Do not underline: Use italics, bold or bold italics instead[2].
· Line spacing should be
set at 1 (single), Word equivalent.
· Leave a line space
between paragraphs and sections.
· Leave a line space
between section titles and text.
· Leave only one space
after a full stop.
The first page of the full manuscript must
begin with the title of the paper centred on the page in 14 point Bold Title Case (title case means first letter of
each main word capitalized), the names of the authors (Initials – followed by a
period each – Family Name) with the main author’s name mentioned first, the
names and locations of the authors’ affiliations (Title Case), and the e-mail
address of the main author.
The paper must
include at the begining an abstract
of a maximum length around 1200 characters (single paragraph, no references or
footnotes, Times or Times New Roman 10
point).
Widow/Orphan
lines: Never start a page with the last line of a paragraph or of a displayed
list, and never finish a page with the first line of a paragraph or a displayed
list, or a section title. Make sure that all headings are followed on the same
page by at least two lines of text.
3. Section Headings and Numbering
Each new
section and subsection should have a heading consisting of an Arabic numeral
followed by a period, a single space and then the section title (12 point Bold Title Case).
4. Mathematical Signs and Symbols
For
mathematical signs in the text use special characters, “·” or “
” for the multiplication sign, “-” for minus, “+” for plus, “/” for ratios (all denominators following
the “/” sign) and “·” for multiplying units (e.g. C/A·t). Mathematical symbols must be clearly and consistently typed to
ensure that their meanings and positions are unambiguous.
5. Footnotes
Footnotes
should be numbered with superscript Arabic numerals; the number and the text
should both be typed in Times or Times New Roman 10 point. Footnotes to the text should be typed at the foot of the appropriate
page (see examples in this paper).
6. Figures and Tables
For figure
numbering and captions, use Arabic numerals and text in Times or Times New Roman 11 point italics. For table
numbering and headings, use Roman numerals,
TIMES or TIMES NEW ROMAN 11 POINT UPPER CASE (see Table I above). Lettering in figures and
tables should be large enough to reproduce clearly and only the recommended fonts may be used. Ensure that figures and tables are
clear and reproducible. Do not use too fine lines, too light colours, etc. All
figures and tables should be cited
in the text and should be numbered
in the order in which they are first mentioned.
Figures and
tables should be placed at the top or bottom of a page as near as possible to
the place where they are first mentioned. The table width should not exceed 16 cm (if less than 16 cm, centre the
table) or, for a table in landscape format, 25 cm.
7. Other requisites
Numbering of sections, paragraphs, references, figures,
pictures, tables, equations and footnotes should be consecutive throughout the
paper. Abbreviations should be
explained when they first appear, unless they are commonly understood by the
readership to which the paper is addressed. Express all physical quantities
in SI units.
For pictures and photographs please include
an electronic image in the document. Make sure that the file size of your
manuscript converted to PDF does not exceed 20 MB
8. References
Please use the reference
style given in the enclosed sample of references (Appendix 1). References
should be numbered (Arabic numerals in square brackets, e.g. [12]) in the order
in which they are first mentioned, and listed at the end of the paper. If a
reference is cited first in a figure caption or table, it should be numbered
according to the place in the text where the figure or table is first cited.
Please ensure that journal references contain the journal name, volume number,
year and page number. Paper numbers should be given in the case of electronically
published conference proceedings. For all proceedings, the location and year of
the conference should be given, and for both proceedings and reports, the name
of the publisher and the place and year of publication should also be included.
9. Submission of Paper Copies of Manuscripts
Submission of a
paper hard copy is not required. For electronic submission of your manuscript
please bring the final version and hand it at the registration desk.
Please note: Papers will not be edited or retyped by the
IAEA before copying on CD-ROM and the Internet.
10. Recommendations
Authors should proof read their text carefully and
finally run the source file through a
spelling checker before converting it to PDF or PS format. Authors should
check their manuscript in PDF or PS format for readability and printability
before submitting it electronically to the IAEA.
Appendix 1: Examples for the Reference Style
[1]
INTERNATIONAL
ATOMIC ENERGY AGENCY, Evolutionary Water Cooled Reactors: Strategic Issues,
Technologies and Economic Viability, IAEA-TECDOC-1117,
[2]
[3]
Energy
from Inertial Fusion, IAEA,
[4]
Topical
Issues in Nuclear, Radiation and Radioactive Waste Safety (Proc. Conf. Vienna,
1998), IAEA,
[5]
INTERNATIONAL
ATOMIC ENERGY AGENCY, Isotope Techniques in Water Resources Development and
Management, C&S Papers Series No. 2/C, IAEA, Vienna (1999) (CD-ROM).
[6]
LAO, L.L., et al., “Effects of Plasma Shape and Profiles on
Edge Stability in DIII-D”, Fusion Energy 1998 (Proc. 17th Int. Conf.
Yokohama, 1998), C&S Papers Series No. 1/C, IAEA,
http://www.iaea.org/programmes/ripc/physics/fec1998/html/fec1998.htm.
[7]
TAIT, W.H., Radiation Detection, Butterworth,
[8]
GRAMBOW, B., et al., “Chemical stability of a phosphate
glass under hydrothermal conditions”, Scientific Basis for Nuclear Waste
Management (Proc. Symp.
[9]
DURAND, M., KAWASHIMA, R., ibid., pp. 375–379.
[10]
FORSYTH, R.S. (Ed.), The Hot Cell Laboratory — A Short
Description of Programs, Facilities and Techniques, Rep. STUDSVIK/NF(P)‑86/29,
Studsvik Energiteknik, Nyköping (1986).
[11]
DEL
CASTILLO, D., Dynamics and Transport in Rotating Fluids and Transition to Chaos
in Area Preserving Non-twist Maps, PhD Thesis, Univ. of Texas, Austin (1994).
[12]
KUANG,
Guangli, et al., “Lower hybrid current drive experiments and improved
performance on the HT-7 superconducting tokamak”, Nucl. Fusion 39 (1999) 1769.
[13]
DIAMOND, B.A., Binding of Lectins to the Cell Surface of T. cruzi
(in preparation).
[14]
VON DRASCHE, R., Acquired cell mediated immunodepression
effects in acute Chagas' disease, J. Clin. Invest. (in press).
[15]
REFORMATSKIJ, I.A., Laboratories for Work with
Radioactive Substances, Atomizdat,
[16] PHILLIPS, S.M., Kernforschungsanlage Jülich, KOCH, D.,
Physikalisch‑Technische Bundesanstalt, Braunschweig, personal
communication, 1995.
[17]
UNITED
STATES DEPARTMENT OF ENERGY, Aerosol Fog System for Fixing Radioactive
Contamination, Technology Deployment Fact Sheet (1999),
http://www.hanford.gov/techmgmt/factsheets/deploys/fogger.htm.