The University of York Douglas Adams Society

Constitution

Membership:

 

Membership shall be open to any member of the University, and any associate member, as defined in the Union's Constitution. Membership may be offered to people who are not connected with the University but they may not hold office in the Society. Only members of the Union may be signatories.

Aims:

 

The purpose of the society is now long lost in the mists of time, but may well have been originally constructed in a slightly inebriated manner.

The main aim of the society is to spread the power of the committee via three main forms of activity:

 

The society also aims to prevent words such as 'wacky', 'zany' and 'crazy', and any uses of such words in society meetings will result in the person to have spoken them being asked politely to leave the room for a minimum of two minutes. Inappropriate or gratuitous Douglas Adams references will also be noted, and any person to utter three or more in a term will be politely requested to vacate the area and stay away from the society for up to five weeks - the exact amount of time will depend upon the gratuitousness of the references and how nice the ranking officer is feeling.

 

Officers:

 

There shall be a committee, made up of members, who MUST be members of the Students' Union. The Committee shall include the following:

 

There also exist four honorary positions:

Duties:

 

Officers are responsible to the members of the Society. An officer is subject to a vote of NO CONFIDENCE by a meeting of the Society. This must be passed by a simple majority of those present and voting. Abstentions shall count towards quoracy but shall not count for or against. No committee officer shall serve for more than 12 months without re-election.

 

Meetings And Elections:

 

An Annual General Meeting of the Society will take place at least once in every 12 month period. This meeting shall called by the Chair and be advertised to all members of the society and the YUSU Societies and Communications Officer with at least seven working days notice. Elections will take place at this time. Non-members and non students' union members shall not be permitted to vote or stand for election. Election rules require candidates to leave the room and a choice of either STV or simple majority voting. All members should be made aware of their ability to stand for election and vote.

The YUSU Societies and Communications Officer can call a General Meeting of any Society, at which elections can be held, with significant cause to do so.

All meetings must be advertised to all members. The quorum for all meetings shall be 10% of the membership of the society. If quoracy cannot be met at a Society General Meeting, called in accordance with its constitution, the YUSU Executive Committee can ratify the decisions taken.

 

Finance:

 

All the Society's funds will be lodged with the Students' Union. The Treasurer, Chairperson and Secretary shall be signatories to accounts opened by the Society. These officers must be bona fide students of this University. Two of these signatories shall be required for each expense claim and for any contract or undertaking, financial or otherwise, on behalf of the Society. The Accounts Books shall be available for inspection at any reasonable time by any member of the Society, or by the Union's Finance Committee. All monies should be banked with the SU Finance Office, and a receipt obtained. The Society shall provide the SU Finance Office with a valid Society Signatories List when a new signatory is elected.

 

Union Code:

 

Every member of the Society agrees to abide by the Union Code, and the Society remains responsible for the actions of its members in the course of their Society duties.

 

Indemnity:

 

Every officer of the Society shall be entitled to be indemnified out of the assets of the Society against all losses or liability which he or she may sustain or incur in or about the execution of his or her office or otherwise in relation thereto and no officer of the Society shall be liable for any loss, damage or misfortune which may happen to or be incurred by the Society in the execution of the duties of his or her office in relation thereto. Providing that nothing in this clause shall affect their liability for the consequences of any negligent act on their part.

 

Amendments:

 

This Constitution may be amended by a two thirds vote at a Society General Meeting. If amended the constitution shall be re-ratified by the YUSU Executive Committee before coming into effect. Any proposed amendment must be notified to the members seven days before a meeting. The Society shall function according to the Constitution of the University of York Students' Union.